Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Author Guidelines

To ensure a smooth submission and review process, please follow these guidelines when preparing your manuscript for AcademicPubs. These standards help maintain consistency, quality, and accessibility across all our publications.

1. Manuscript Structure
All submissions must include:

  • A concise, informative title (max 15 words)

  • Structured abstract (250 words max) with Background, Methods, Results, and Conclusions

  • 5-7 keywords using MeSH terms where applicable

  • Main text divided into clear sections (Introduction, Methods, Results, Discussion)

  • Declarations (Funding, Conflicts, Ethics Approval)

2. Formatting Requirements

  • Font: 12pt Times New Roman or Arial

  • Line spacing: 1.5 or double-spaced

  • Margins: 1 inch (2.54 cm) on all sides

  • Page numbers: Bottom center of each page

  • Word counts:

    • Research articles: 3,000-8,000 words

    • Reviews: 5,000-10,000 words

    • Brief reports: 1,500-3,000 words

3. Reference Style
We use APA (7th edition) formatting:
Journal Article:
Author, A. A., & Author, B. B. (Year). Title of article. Journal Name, Volume(Issue), page range. https://doi.org/xxxx

Book:
Author, C. C. (Year). Title of book. Publisher.

Web Source:
Author, D. D. (Year, Month Date). Title of page. Site Name. URL

Include DOIs for all available references.

4. Tables and Figures

  • Number consecutively (Table 1, Figure 1)

  • Include descriptive titles (above tables/below figures)

  • Resolution: 300 dpi minimum for images

  • Formats: TIFF, EPS, or high-quality JPEG

  • Submit as separate files in original editable formats

5. Ethical Requirements

  • Include IRB approval numbers for human/animal studies

  • Disclose all funding sources and conflicts of interest

  • Provide data availability statements

  • For clinical trials: Registration number and CONSORT flow diagram

6. Supplementary Materials
We welcome:

  • Extended datasets

  • Additional figures/tables

  • Multimedia files

  • Code repositories
    All supplementary files should be clearly labeled and cited in the main text.

7. Language and Style

  • Use clear, concise academic English

  • Define all abbreviations at first use

  • Use active voice where appropriate

  • Avoid jargon without explanation

  • Maintain gender-inclusive language

8. Submission Checklist
Before submitting, verify:
☐ Cover letter with author contributions
☐ Anonymized manuscript (for blind review)
☐ All authors' ORCID iDs
☐ Signed copyright agreement
☐ Reporting guideline checklist (e.g., STROBE, PRISMA)

9. Review Process

  • Initial quality check within 3 business days

  • Peer review completed within 4-6 weeks

  • Three possible outcomes: Accept, Revise, Reject

  • Average time to final decision: 8 weeks

10. Post-Acceptance

  • Proofs sent within 2 weeks of acceptance

  • 48-hour window for corrections

  • Publication within 4 weeks of final approval

  • Promotion through our channels

Sections

  1. Articles
    Section default policy

Copyright Notice

Copyright Notice for AcademicPubs

By submitting your work to AcademicPubs, you agree to the following terms regarding copyright and publication rights. These provisions ensure proper protection and dissemination of scholarly work while respecting author rights.

1. Author Retention of Copyright
Authors retain full copyright of their original work while granting AcademicPubs a non-exclusive license to publish, distribute, and archive the article. This allows authors to reuse their material without restriction while permitting the journal to make the work publicly available.

2. License Terms
All published articles are made available under a Creative Commons Attribution 4.0 International License (CC BY 4.0), unless an alternative open license is specifically requested and approved. This license permits unrestricted use, distribution, and reproduction in any medium, provided proper attribution is given to the original author(s) and AcademicPubs.

3. Author Reuse Rights
Authors may freely:

  • Share their published article in any format

  • Include the work in thesis/dissertations

  • Republish portions in subsequent works

  • Use in course packs and teaching materials

  • Deposit in institutional repositories immediately upon publication

4. Journal Publication Rights
AcademicPubs retains the right to:

  • Publish, distribute, and archive the article

  • Migrate the work to new formats/platforms

  • Include in abstracting/indexing services

  • Use for promotional purposes

  • Grant permissions to third-party users

5. Third-Party Material
Authors are responsible for obtaining permissions to reproduce any copyrighted material (images, figures, tables, etc.) not created by themselves. These permissions must be provided upon submission, along with proper attribution language as specified by the copyright holder.

6. Author Warranties
By submitting, authors warrant that:

  • The work is original and unpublished

  • They have full rights to enter this agreement

  • The article does not infringe any existing copyright

  • All co-authors approve the submission

  • The work contains no libelous or unlawful content

7. Government Employee Provisions
For works authored by government employees as part of their official duties:

  • The work may be in the public domain

  • Special copyright statements may apply

  • Authors must identify their status during submission

8. Termination Rights
In exceptional circumstances, authors may request withdrawal of their article prior to publication. Post-publication retractions follow COPE guidelines and require documented evidence of significant errors or ethical concerns.

9. Enforcement Provisions
AcademicPubs will:

  • Investigate all alleged copyright infringements

  • Comply with DMCA takedown notices

  • Maintain accurate copyright records

  • Protect against unauthorized commercial use

10. Notice to Readers
All articles display:

  • Copyright symbol with author names and year

  • License type and permissions statement

  • DOI linking to the definitive version

  • Recommended citation format

Key Benefits of This Notice:
✔ Author-Friendly - Maximizes reuse rights
✔ Journal-Protective - Ensures proper dissemination
✔ Legally Sound - Addresses multiple jurisdictions
✔ Clear Expectations - Defined for all parties
✔ Flexible - Accommodates special cases

Optional Additions:

  1. Discipline-specific copyright examples

  2. Flowchart for permission requirements

  3. Author rights vs. publisher rights comparison table

  4. Sample permission request templates

Privacy Statement

Privacy Statement

At AcademicPubs, we are committed to protecting your personal data and maintaining transparency about how we collect, use, and safeguard your information. This Privacy Statement outlines our practices in compliance with global data protection regulations, including GDPR, CCPA, and other applicable laws.

1. Data Collection
We collect only the information necessary for scholarly communication, including author names, affiliations, contact details, and ORCID identifiers. For website visitors, we gather anonymized analytics to improve user experience. Payment information is processed securely through PCI-compliant third-party services and never stored on our servers.

2. Purpose of Data Use
Your information enables us to:

  • Process submissions and conduct peer review

  • Communicate about your manuscript

  • Deliver published content to readers

  • Improve our services through analytics

  • Comply with legal and tax obligations

3. Data Protection Measures
We implement robust security protocols including:

  • AES-256 encryption for all stored data

  • Regular security audits and penetration testing

  • Strict access controls with multi-factor authentication

  • Secure backup systems with geographic redundancy

4. Third-Party Sharing
Information is shared only when essential with:

  • Peer reviewers (anonymized where applicable)

  • Indexing services (Crossref, DOAJ, etc.)

  • Payment processors (for APC transactions)

  • Preservation archives (CLOCKSS, Portico)

5. Your Rights
You may:

  • Access your personal data we hold

  • Request corrections to inaccurate information

  • Withdraw consent for communications

  • Request data deletion (where permissible)

  • Object to specific processing activities

6. Cookies and Tracking
Our website uses essential cookies for functionality and optional analytics cookies to improve services. You can manage preferences through our cookie banner. We do not engage in cross-site tracking or sell user data to advertisers.

7. International Data Transfers
As a global publisher, data may be transferred internationally using GDPR-approved safeguards like Standard Contractual Clauses. Our servers are located in jurisdictions with strong data protection laws.

8. Retention Periods
We retain:

  • Author data indefinitely for scholarly record integrity

  • Reviewer data for 5 years (to track contributions)

  • Website analytics for 26 months

  • Financial records for 7 years as required by law

9. Special Protections
We implement additional safeguards for:

  • Early career researchers

  • Authors from high-risk regions

  • Sensitive health research data

  • Protected personal characteristics

10. Policy Updates
This statement is reviewed annually. Significant changes will be announced through our website and email notifications. The current version was updated on [Date].

For questions or to exercise your rights, contact our Data Protection Officer at privacy@academicpubs.org